Anyone here ever took part in organising a track day?

Contact in the UK ATDO Association of Track Day Organisers - they should be able to give some advice

 

I've done dozens of them.

 

For starters, talk to the track you're interested in using and see what their requirements are.

 

I have..it was just Two Parts really..

Track Rental covers the facility, corner workers and emergency response teams (ambulances)...

Then usually the Track will want an event specific insurance rider in addition to the normal insurance they have on the facility itself, this was in my case a few years ago, about $1K for a one day event...

HTH.

 

It's really easy. Rent the track, hire the staff the track doesn't supply, get some insurance, sell your spots!

 

No I am sorry, to cover the whole EVENT, all attendees....so as B-mak implies it's kind of like showing a movie, you rent the track, get required insurance and then SELL as many participants tickets as you can.....

The other thing that IS required that adds a lot is to partner with the Prsche or Ferrari Club to come up with some Instructors.

These guys ride with your guests and show them how to increase their comfort levels at the outer edges of their skills, that way improvement behind the wheel occurs.....

And then catering, you gotta have some babes making some food for Lunch!

 

IIRC, the track was $2,500 one day or $5K for Saturday and Sunday......this has been some years ago.....

 

In the US/ Florida you can usually get the SCCA to supply very competent event staff for a contribution and a beer party

 

Correct, the SCCA are always a welcome addition and the San Jacinto Crash Rescue Team here, is top notch....the OP is in Europe though...

 

First order of business is to reserve a day far in advance at the circuit you wish to host the event. Most circuits are booked far in advance, so that is the most time-sensitive aspect. Two permanent circuits you might try:

Tor Kielce
26-085 Miedziana Góra
Poland

Tor Poznan
62-081 Przezmierowo
ul. Wyscigowa 3
Poland

Often, marshals and insurance (if required) can be arranged through the track or your national or regional motorsport association.

Then, put together a daily schedule to assure each participant of structured track time (don't make it a free-for-all, divide the entrants up as equally in numbers as you can and assign them to particular time slots on track.) Often you can divide by experience, horsepower or both.

Arrange for lunch or a meal mid-day or the evening before and the evening after. The better each participant knows each other, the less likely there are to be problems.

Conduct a drivers meeting with required attendance before anyone goes out, explain the rules and enforce them, quickly and equitably. People like order and generally behave if asked to. Those who can't must be removed right away.

HTH

 

That was covered under the "staff that the track doesn't supply" part. I hope Europe doesn't suffer like we do here with all those volunteer club instructors.

 

Yep. My job has turned into undoing all that great work those volunteer marque club instructors do...

 

Peter, you'll appreciate this. I won't say anything to taint your assessment. Have a look:

http://www.youtube.com/watch?v=nvQXqwaUQ3o

 

I did find it through my Euro connections. I have no experience other than US, UK or Italian tracks.

I think the best thing might be to advertise among the car club scene and see what kind of response you get, then go from there. I'm sure with Kubica's success, that has supercharged the sports car scene in Poland. Good luck.

 

So bad I had to leave a comment...

 

Mine didn't even get posted and even I thought it was pretty tame.