Saturday, October 16th, 2004 - Laguna Seca

ok folks, there's a big race weekend coming up on Saturday, October 16, at Laguna Seca. I want to do it in style, well at least a little bit of style. It's the Le Mans Series and the racing will continue until 8pm at night. So, how about a big barbecue for the f-chatters? Actually, two barbecues, one for lunch, and one for dinner. With drinks, refreshments, perhaps coffee and icecream in between.

I am willing to coordinate most of it, as long as I get some help. Here's what I think we will need:

Coordination with track officials (I can do this)
Food purchasing (I can do most of this)

Arranging for a couple of picnic tables (I can get these from work)
Large canopy rental (Need help with this)
Trailer rental (I can do this, my car has a trailer hitch)

Picnic area setup (Will need help)
Set up big-a$s tent so we have shade (Need help with this)
Spot reservation (will need someone to go there early and stake out our spot)

Food cooking (Need help with this--I am also looking into caterers)
Packing up at the end (Need help)

Few other minor details (will need help)

A few people to rotate tent/bbq duty--probably 1.5 hour shifts (will need help)

As long as the space is free (unlike RV spaces), I figure it will cost about $30 per person. With this kind of budget, I don't think alcohol is possible. But then, we are driving back in the evening, so perhaps that's not a bad thing. Event tickets are also $30 per person at this time. They will be $45 at the gate.

So, at this stage, I need the following:

Indication of interest
Volunteering for some of the above items
Stuff I have overlooked - nothing is too minor
Suggestions

Let me know - I think it's gonna be great either way, but I have always wished for a place to park my butt, hang out with friends, get some shade and refreshments, and not have to pay $500-$1000 for one of the hospitality suites.